Newsworthy Notes from The Big Country Agricultural Society
Governance Highlights:
Directors will be taking a deep-dive into the Bylaws over the year to improve our understanding and edit as needed.
Directors are scheduling a meeting with Carmen Andrew to undertake governance training and to develop a governance plan
The Big Screen TV will be swivel mounted; it can be used for advertising, watching events, etc.
The BCAS Board is supporting East Central Regional 4-H with $200.
Farmer’s Market will be only charged actual insurance costs, rather than the $500 flat rate they have historically paid.
Remember to “Call before You Haul” and to “Clean up After Yourself.” The Board is working on new signage for the entrances in the near future regarding Arena Rules and consequences for not cleaning up behind yourselves.
The Board is further investigating co-sanctioning opportunities.
Committees: Please watch for the committee sign up sheet
Committee meetings will be held regularly and posted.
At least one director is serving on each committee to liaise with the Board
Director committee responsibilities will include:
Communicating with our board, including the treasurer
Submitting budgets and terms of reference for events in a timely manner.
Regularly reporting (written and verbal) to the board meetings
Collecting and compiling volunteer hours and submitting to the Board.
The Board heard a presentation regarding purchasing options of a skid steer.
Committees will now budget for the expense of renting skid steers for set up/ tear down of events.
Improvements are being done on our Facebook page and towards a Website.
A Custodial Contract is being constructed.
Terms of reference are being developed for event host committees, which detail the responsibilities of both the committees and of the Board.
The Board is proud to be supporting the Big Country High School Rodeo April 25-27th, 2025.
BCAS will post sponsorship signs on the interior walls to recognize all $1000+ cash or in-kind donations per year.
The March Board meeting met with Perry Cramer (NFP) regarding insurance.
CFSEA will be invited to make a presentation to the Board at the April Meeting
The Board continues to research security cameras and research insurance implications.